Photography workflow template

Record what the client wants the photos for, where and when, and exactly what they will receive, such as number of edited images and usage.

Send a quote with what is included and your written terms, and ask a qualified adviser to review the terms once before you reuse them.

Record the deposit against the booking and block the shoot date and travel time so no other job is accepted for it.

Ask the client for their must-have shots and any group or family combinations, and turn them into a numbered shot list in a sensible shooting order.

Visit or check the location for light at the shoot time, power, parking and access, and ask whether it needs permission for photography.

Test each body, lens and flash, charge every battery, format spare cards, and pack spares of anything the shoot cannot go on without.

Send timings, meeting point, a contact number for the day and anything the client should bring or wear.

Work through the shot list in order, mark each must-have as captured, and take an extra frame of anything the client will not get a second chance at.

Copy the day's files to two separate devices, check that the file counts match the cards, and only then clear the cards.

Remove duplicates and misses, then choose the strongest frames for each shot-list item up to the agreed number of edited images.

Apply one consistent edit across the set, check skin tones and horizons on a few images, and export the sizes promised in the quote.

Send a private gallery link with a short note, state how long the gallery stays open, and log when the client confirms they have downloaded the images.

Store originals, selects and finals in labelled folders on two devices, and record how long you will keep the project before deleting it.